As we continue to navigate the COVID-19 pandemic together as a community, the board of The Woodbridge Club wants to assure its members that we are doing everything possible to make informed decisions for the safety of our members and the future of our club. We continue to meet weekly to discuss state regulations and guidelines affecting our ongoing season. All updates to our members will be listed here as decisions are made. We will continue to diligently implement policies and procedures to protect our membership and community.


THE WOODBRIDGE CLUB BY-LAWS

ARTICLE I - MANAGEMENT

Section 1. (a)

The management and direction of the Corporation shall be conducted by a Board of Directors consisting of twelve (12) of its members who shall be elected for the term of three (3) years at the annual meeting of the members of the Corporation. (b) If the immediate Past President has completed his/her third year term, he/she shall be included as a full Board member by extending his/her term one additional year. (c) Members of the Board of Directors shall be elected as follows. The Board shall determine the number of positions to be filled and present a list of nominees equaling that number to the membership. Nominees recommended to fill unexpired terms shall be listed as such with the length of the term to be served. Not more than four (4) nor less than two (2) weeks prior to such annual meeting, the Board of Directors shall cause to be sent by the Secretary to each member an election ballot containing the names of the nominees, listed alphabetically, nominated by the Board of Directors for consideration for election to the Board of Directors. No member may be nominated for election to the Board of Directors until he has been a member of the Corporation for two (2) years. No nominations for the Board of Directors shall be made from the floor at the annual meeting, but any ten (10) members, by a nomination petition signed by them and presented to the Secretary not less than seven (7) days prior to the date of the annual meeting may make other or further nominations for election as Directors. The persons so nominated, equal in number to the available positions, who individually receive the highest number of votes shall be elected as Directors at each such annual meeting.

Section 2. (a)

The officers of the Corporation shall consist of a Past President, President, Vice President, Secretary, and Treasurer all of whom, except the Past President, shall be elected annually by the Directors at a meeting held immediately following each annual meeting of the Members of the Corporation. The Past President shall be the last retiring President of the Corporation and during the year immediately following the termination of his/her office as President, he/she shall serve as a voting member of the Board of Directors.

Section 3. (a)

The fiscal year of the Corporation shall begin on January 1 and shall end on December 31 of each year.

·  ARTICLE II - GOVERNING BOARD

Section 1. (a)

The Board of Directors shall have authority: (a) To appoint such committees as from time to time it may deem necessary and select members thereof from the Board of Directors or from the membership of the Corporation as it may deem advisable. (b) To admit, suspend, or expel members. (c) To prescribe rules for admission, suspension, or expulsion of members, for the admission of guests for the use of the Corporation's premises by members and for their conduct on the same. (d) To assess and collect initiation fees and annual membership dues in such amounts as from time to time they may deem expedient, and to establish such classes of memberships as they deem advisable. (e) In the event of resignation or death of a member of the Board, to fill the vacancy so caused by the appointment of a member to serve until the expiration of the term of such Director and until his successor is elected. (f) To remove any Director who misses three consecutive meetings of the Board of directors without cause and to fill the vacancy by the appointment of a member to serve until the expiration of the term of such removed Director or until his or her successor is elected.

Section 2. (a)

The Board of Directors shall meet during the month of September in each year following the annual meeting of the Corporation to elect officers for the ensuing year and may also hold such meetings from time to time as the President may see fit to call or by petition signed by seven (7) members of the Board of Directors, or by seventeen (17) members of the Corporation.

Section 3. (a)

At all meetings of the Board of Directors seven (7) members shall constitute a quorum.

·  ARTICLE III - PRESIDENT

The President shall preside at meetings of the Corporation and the Board of Directors and shall appoint the chairmen of all committees and shall have general oversight and management of the Corporation.

·  ARTICLE IV - VICE PRESIDENT

The Vice-President, in the absence or inability of the President to serve, shall perform the duties of the President and perform such duties belonging to his/her office as the Board of Directors from time to time may direct.

·  ARTICLE V - SECRETARY

The Secretary shall keep records of the proceedings of all meetings of the Board of Directors and of the Corporation, shall have general charge of the correspondence of the Corporation, shall send out notices of all meetings of the Corporation, keep a list of members of the Corporation and perform such duties belonging to his/her office as the Board of Directors from time to time may direct.

·  ARTICLE VI - TREASURER

The Treasurer shall have sole charge of the finances of the Corporation subject to the direction of the Board of Directors. He/she shall furnish a bond the amount to be determined by the Board of Directors and premium paid by the Corporation. He/she shall collect and disburse all of the monies of the Corporation and shall account for the same at the annual meeting of the Corporation and shall perform such other duties pertaining to his/her office as the Board of Directors from time to time may direct.

·  ARTICLE VII - ACCOUNTANT

An accountant who shall not be a member of the Board of Directors, shall be chosen by the Board of Directors. Such accountant shall compile the Treasurer's account and other requested financial information for the fiscal year and shall report the results to the Board of Directors.

·  ARTICLE VIII - MEMBERSHIP

Section 1. (a)

(1) Full membership in the Corporation shall be a continuing membership which requires payment of an initiation fee, annual dues, and all other financial obligations established by the Board of Directors. (2) Full membership in the Corporation shall be open to all applicants who meet qualifications established by the Board of Directors. The spouse or partner and the children covered under the membership of a full member shall automatically become members of the Corporation. Voting power shall be confined to an adult full member or spouse or partner. Each membership is entitled to one (1) vote at any meeting of the Corporation. Eligibility to be elected to the Board of Directors and hold office shall be open to any full member, or to the spouse or partner, of any full member. Only the full member or spouse or partner may serve in such elected capacity at any one time. (b)(1) Special memberships are seasonal memberships, established by the Board of Directors, which requires payment of dues established by the Board of Directors for that class of membership.(2) Special members are not members of the Corporation and have no voting eligibility. Use of the facilities of the Corporation by a special member shall be limited as determined by the Board of Directors.

Section 2. (a)

Applications for full memberships shall be made in writing to the Board of Directors. Upon approval by the Board of Directors new members shall immediately assume all rights and privileges of full membership. (b)Applications for special memberships shall be made in writing to the Corporation. Those applicants, who meet the criteria for the special membership, receive automatic acceptance for the season..

Section 3. (a)

Members of the Corporation must notify the Secretary, in writing of their intention to resign from the Corporation and the resignation will be accepted when all financial obligations to the Club are paid.

·  ARTICLE IX - MEETINGS

Section 1. (a)

The annual meeting of the Corporation shall be held on such date not earlier than September 1 nor later than September 30 in each year as shall be designated by the President. Notice of each annual meeting shall be sent to the members of the Corporation at least one (1) week prior to the date so fixed by the President.

Section 2. (a)

Seventeen (17) dues paying members shall constitute a quorum at any meeting of the Corporation.

·  ARTICLE X - AMENDMENTS TO THE BY-LAWS

The By-Laws may be amended at any annual meeting of the Corporation by two thirds vote of the dues paying members present and voting provided notice of the proposed amendment be given in the call for such meeting of the Corporation.

·  ARTICLE XI - PROPERTY AND FINANCES OF THE CORPORATION

In the event of the proposed sale of assets, dissolution of the Corporation, or declaration of insolvency; the Board of Directors shall call a special meeting of the corporation to vote on said proposal. Notice of the special meeting shall be sent to each due paying member at least one week prior to said meeting with a full explanation of the proposal and action to be taken. Any action taken at such meeting must be passed by two thirds vote of the dues paying members present.



The Woodbridge Club Rules

The rules of the Woodbridge Club are for the protection and safety of members, their children and guests.  The Board of Directors requests that members ensure that their children and guests are aware of the Club Rules and comply with them.

The Woodbridge Club is not responsible for the general supervision of children.  Members of the Club who observe repairs needed to the facility or other problems should report problems to the Club Director so that the matter can be speedily remedied. The Director shall be empowered to make emergency decisions regarding the safe use of Club facilities.

Attention to the Woodbridge Club Rules ensures a happy, healthy and safe summer for all Club members and their families.

General Club Rules

1. It is the responsibility of members to ensure their children and guests are aware of and obey all Club rules.  Parents are responsible for the safety and behavior of their children and will be held financially responsible for inappropriate behaviors, damage or vandalism caused by their children and/or their guests, regardless of age.

2. The Board reserves the right to terminate a family’s membership due to inappropriate and/or destructive behavior from any member of that family or their guests.

3. The Management may require any member/guest to leave the Club premises if it is believed their behavior is unsafe or impairs the enjoyment of other members/guests.

4. Children under twelve (12) years old are not permitted to be on Club premises unless accompanied by an adult member or authorized babysitter.

5. All members shall have emergency notification and liability waiver forms on file at the Club.

6. Parents must complete an emergency notification form for children ages 12-17 before they can be left at the Club without an adult. These will be kept on file in the Director’s Office.

7. Food and beverages shall be consumed in designated areas only.  Designated areas are the picnic tables or their close proximity.  Adult members, in the picnic area and clubhouse, may, with considerable discretion, use alcoholic beverages. The use of glass or breakable containers at the club is discouraged.

8. Smoking is only permitted at the front porch of building where smoking receptacle is located.

9. The “Tot Lot” is for children 5 years and younger.  No child may be left unsupervised.

10. Use of skateboards, roller blades, or scooters is strictly prohibited on Woodbridge Club property.

11. Membership in the club is not transferable.

12. For security reasons all members, with or without guests, will be required to sign-in upon arrival.

13. Lockers are available for daily use or may be rented for the season for a fee of $30.00. Any unauthorized locks left on lockers after closing will be removed.

14. These rules may be changed as the situation dictates.  All changes will be posted on the Club’s Web page and on the bulletin board.

Membership

1. Family – A family membership shall consist of up to two adults 21 years of age or older and their children under the age of 25 all of who must reside at the same local address.

2. Couple – A couple membership shall consist of two adults 21 years of age or older who reside at the same address and have no children under the age of 14 living at home.

3. Single – A single membership shall consist of an adult who is 21 years of age or older and has no children under the age of 14 living at home.

Members who increase from a single or couple to couple or family, respectively, must pay the difference in the initiation fee in force at the time of their change in membership.  There will be no refunds in initiation fees for any reason.

Special memberships: The Board of Directors has authorized two special memberships:

 1. The Continuing Teen Membership is a single membership for the child (ages 14-17) of a current member who is the only one in the family using the Club.

2. The High School Membership is for the high school student who has a special interest in tennis or swimming instruction or competition.

Please contact the Club for specifics about these special memberships.
 

Full Membership Procedures

Applications for membership shall be made in writing to the Board of Directors, signed by at least two (2) members of the Corporation and posted on the bulletin board of the club at least thirty (30) days before being acted upon by the Board of Directors. Members of the Board of Directors may sponsor applicants.  A $500 non-refundable deposit MUST accompany the application. Each applicant, upon acceptance to the Club, becomes a member of the Corporation with full rights and responsibilities and shall pay to the Corporation a non-refundable initiation fee, according to membership classification. The $500 application fee will be credited towards this amount.  New members will also be required to pay all Club fees for that year.  Please note: if the membership roster is full a waiting list application must be completed and sent to the business office with a $100.00 deposit which shall be credited toward the membership upon acceptance to the Club.

Leave of Absence Policy

The Board of Directors grants a leave of absence from the date of application through the end of the calendar year. The request shall be submitted to the club on our official form no later than March 20th and include a $100.00 fee to sustain the membership. The member will be responsible for any assessment incurred during their leave of absence. Forms may be obtained from the business office manager. No verbal requests accepted.

When requesting a Leave of Absence, you must notify the business office and be a member in good standing; i.e. your account must have no outstanding balances owed the Corporation. All members with Leave of Absence status have NO club privileges.
 

Resignation

Members of the Corporation must notify the Board of Directors in writing of their intention to resign by March 20th. Resignations will be accepted when all financial obligations to the Club are paid. Upon resignation the member relinquishes all rights and privileges extended to members of the Corporation. If you are interested in reactivating your club membership you will be required to pay the initiation fee in addition to the club membership dues. 

Fees

1. All monies owed to the Club are payable in full immediately upon receipt of notice unless otherwise directed.
2. Membership accounts more than 60 days in arrears without prior arrangements may result in suspension of membership privileges.  Members will receive a written notification two weeks prior to the imposition of any suspensions.
3. No new charges or use of any club facilities will be permitted while membership is under suspension.  Reinstatement requires full payment including a $100.00 reinstatement fee.
4. Annual membership fees must be paid in full prior to using any club facilities during the summer season.
5. All bills over 30 days will incur a 1.5% interest penalty charge accrued monthly.
6. Requests for review and correction of billing errors must be made to the business manager within 30 days of receipt of invoice.

Guests

A guest is a non-member who uses any facility at the Club including swimming, tennis, picnicking, sunbathing, basketball or other sports games.

A member must accompany all guests.  It is the responsibility of members to sign-in their guests at the registration desk each time they visit and to make their guests aware of Club rules.  Local guests are limited to 5 visits per year. Members are responsible for their guests’ conduct and payment of the guest fees.

Family Helper is defined as a live-in nanny, mother’s helper, or baby-sitter who either accompanies the parent and the children to the Club or takes the place of the parent as caretaker of the children while at the club.  This applies to a grandparent who is taking the place of the parent, nanny or baby-sitter.  The name(s) of the family helper must be on file with the Club. The helper shall not use the Club independently of the member and only (1) Family Helper at a time is allowed. Eligibility for this is at the discretion of the management.

No member may bring more than 8 guests at one time without prior arrangements with the management.

Management has the authority to define guest status if there is a question concerning charges.

Parents of members will be permitted 3 visits per year at no charge.

Parents of members may attend family picnic area activities after 5:00 PM at no charge.

Adult (17 & over) children/grandchildren of members shall be charged a fee of no more than $5.00 at any time. Limit 5 visits per year. Grandchildren under the age of 17 shall be charged $2.50.  

                  Guest Fees

Children (16 + under) $5/Visit

Adults (17 & over) $8/Visit M-F and $10 on weekends

Monday thru Thursday $2.50 after 5:00PM
Non-local houseguest $25/week
Family Helper $100 per season

Summer Parties


A party constitutes a member (or members) hosting 9 or more guests at a single gathering and must be arranged at least two weeks in advance with the Business Manager or Club Director.

Fees for parties under 20 people are the regular Guest Fees for the day as designated above. There may be additional charges for larger parties based upon the number of people attending and extra staff required. Adult chaperones are also required for larger parties.

All parties will be held outdoors in the pool, picnic, or patio areas. The Banquet Hall and (or) Lounge cannot be utilized during a party (without additional charge). During the summer season banquet hall rentals are only available after 7:00 pm.

For scheduling & pricing of parties, please contact the Business Manager. Reservations will be taken on a first come first serve basis.

Rentals

The clubhouse is available to members and non-members on a rental basis for private parties. All membership accounts must be in good standing upon rental reservation. Non- members renting the facilities will be required to pay additional fees and submit a certificate of insurance. Contact the Club Business Manager for details. Members are not permitted to sponsor a non-member’s club rental. If a member takes a Leave of Absence and decides to rent the club for that same year during their LOA, they will be charged the non-member rental fee. 

Pool Rules

The pool and pool areas are available for use by pool members and their guests subject to the following rules, which are for the health, safety and maximum enjoyment of the facilities by all, who use them. The Pool Committee has the right to suspend the pool privileges of any adult or child who does not comply with these rules or with the instructions of the Director. The operation of the pool facilities and pool personnel shall be under the complete charge of the Director.  He is empowered to enforce club regulations and any others as may be necessary to increase the safety of all whom use the facilities.
 
 

1. Swimming is permitted only when the lifeguard is on duty. The instructions and orders of the lifeguards are to be followed immediately and without question.

2. Parents are responsible for the safety and behavior of their children. If needed the lifeguard has the authority to ask a child to leave the pool for a specific amount of time. Children are expected to obey all pool rules.  Parents will be notified if there are any major discipline problems.

3. Chairs are on a first come, first serve basis with adults having priority.  Chairs may not be reserved.  Parents should prevent children from climbing or jumping on the chairs. Care should be taken to avoid getting sun tan oils on the chairs.

4. NO GLASS ON THE POOL DECK, IN THE LOCKER ROOMS, OR ON THE IMMEDIATE GRASSED AREA.

5. No food or eating on the pool deck.

6. The lap-swimming lane is on a first come, first serve basis.  Please double up when needed.  Additional lap lanes will be added at the discretion of the Director. Children must relinquish a lap lane to an adult upon request.

7. No sitting on, jumping over or otherwise mishandling the lane lines will be permitted.

8. *Any persons known or suspected of having a communicable disease shall not use the pool.

9. *All persons shall bathe with warm water and soap before entering the pool.

10. *Spitting or blowing the nose in the pool is prohibited.

11. *Running, boisterous or rough play (except supervised water sports) is prohibited.

12. Only Coast Guard approved inflation devices will be allowed in the big pool. (This means no tubes, floaties, bubbles, etc.)  The use of special equipment, balls or toys shall only be allowed upon special approval of the Director.

13. Only children who are fully toilet-trained will be allowed in the big pool.  Members may be held financially responsible for required pool closings and cleanups caused by their children. Untrained children using the little pool must wear swim diapers or plastic pants.

14. Diving is permitted only from areas of the pool 4 ½ feet or deeper.

15. Starting blocks are to be used for competitive purposes and only by swimmers who have received instruction in their proper use. Starting blocks may not be used during open swim without permission.

16. There is no lifeguard service at the little pool.  Supervision of all children in this pool is the responsibility of the parents.  Children over 7 years may not use the little pool.

17. Any child is eligible to take the Woodbridge Club swimming test administered only by the Director or his designee.  Those children 7-11 who pass the test may swim in the main pool with a parent, babysitter or “designated” adult in the pool area.  All children under the age of 6 who pass the swim test MUST have a parent sitting poolside. An adult must accompany in the water, any child who cannot swim or is wearing a Coast Guard approved flotation device.

18. Swimming and diving lessons are available and are to be arranged only through the Director or his assistant.  Lessons are not included in membership fees.

19. Any questions, concerns, complaints and/or suggestions concerning the pool or rules shall be made to the Director or in writing to the Pool Committee.  All Pool Committee meetings during the season are open to all adult members.

*State Health Department Rules and Regulations
 
 

Pool Hours


1. The pool will be open from Memorial Day through Labor Day.  When school is not in session the pool hours will be approximately from 10 AM to 8 PM. The exact schedule will be announced by May 1. Please refer to our website for hours and information:

www.woodbridgeclub.org

2. Pool hours may be extended for special events and/or at the discretion of the Director.  Pre and post season pool hours will depend on the weather, lifeguard availability and other factors.

3. All members must leave the pool enclosure within 15 minutes after the closing of the pool. Use of any club facilities within the pool enclosure (picnic area, basketball court, playground, etc.) must end at closing time.

4. The Director may close the pool during periods of bad weather or for other reasons as may be determined by the Director.

 

Tennis Rules

1. All general rules regarding members and guests apply on the courts.

2. The Tennis Committee/Director/Pro reserves the right to suspend or cancel tennis privileges of any person(s) not complying with the tennis rules.

3. The operation of the tennis courts shall be the responsibility of the Tennis Director.

4. The Pro is responsible to the Tennis Director and Tennis Chairmen and in turn to the tennis committee.

5. The rules of the United States Tennis Association shall govern play.

6. Juniors may play Intra-Club tournaments, but will only be accepted as alternates for tournaments involving outside players (Inter-Clubs & Member-Guest).

7. All players must be in proper tennis attire including smooth soled tennis shoes. Wearing of a shirt is obligatory at all times.
 
 

Use of Courts


1. Two classes of players are recognized: adults and juniors (17 and under).

2. Adults will have court preference on weekends and holidays and after 5pm weekdays.  Juniors are not permitted to reserve courts on those days, but may use free courts.

3. Juniors may sign up for courts at other times.

4. Individuals are limited to reserve court times-1 hour singles or 2 hours doubles. The only exception are courts 6 and 7 which may be reserved between 5 and 8 PM at 1 hour intervals for either singles or doubles. Reservations may be made at the Pro Shop not more than 24 hours in advance.

5. “Back to Back” reservations are not permitted.

6. The names of all people playing must be on the reservation sheet before starting play.

7. Court reservations not claimed by 10 minutes after the hour will be cancelled.

8. All players are requested to sweep and “do the lines” after use and to close the gate upon leaving.

9. After rain, check with the Pro before using clay courts.

10. Please hang up brooms, line sweepers and roll-drys. It will preserve the equipment.

11. Please use trash receptacles placed at each court.

12. Court reservation privileges may be denied to those members who fail to show up for reserved courts, or fail to cancel at least 1 hour before court time.

13. All rules pertaining to Club guests apply to tennis guests. The Pro has the authority to register a guest when a members neglect to do so.
 
 

Lessons


1. Lessons shall be obtained from the Pro or Assistant Pro by appointment.

2. Only members and paid guests are eligible to receive lessons.

3. Please speak to your instructor regarding their cancellation policy prior to registering.

4. Lesson fees are posted at the Pro Shop. 

Common Sense Rules


1. For safety reasons only players are allowed on courts during play (i.e. no children are allowed within fenced area.)

2. When all courts are in use players are encouraged to play doubles.

3. Whenever possible, adults playing with inexperienced children or beginners should use courts 4 and 5.

4. The Tennis Pro will decide about the playability of all the courts during and after wet weather.

Club Cafe

The Club Cafe will accept charges against a positive balance in your account.  No credit will be extended beyond the amount in your account.  The Club Cafe Manager will post a date in August, from which time forward the cafe will be cash only or the balance of account.  You may settle your account at any time with 48 hours notice to the Club Café Manager.  Contact the Club Director if there are issues of concern regarding the cafe.  Children 8 years and under MUST be accompanied by an adult or babysitter to the Club Café.

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Call Us
Main 203-397-CLUB (2582)
Tennis Pro 203-915-3550

10 Milhaven Road
Woodbridge, CT 06525

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